Even with the rise of email and instant messaging, faxing remains one of the most trusted ways for businesses to share important documents. All you need is a phone number to send a fax, which makes it very convenient. From invoices and contracts to legal papers and medical records, many companies still rely on faxing every day.

Today, thanks to modern technology, faxing has become even easier. You no longer need a big fax machine or a landline. You can now send and receive faxes using your computer or smartphone. Online fax services and mobile fax apps offer the same strong security as traditional fax machines—plus they add convenience and portability.

Why Faxing Is Still a Safe Option

Faxing is known for being a secure way to send documents. Traditional fax machines use phone lines, not the internet, which makes it harder for hackers or unwanted people to get access to the documents.

However, to stay safe, it’s still a good idea to protect physical copies of faxed documents. If you send or receive faxes using public machines—like those in libraries or business centers—make sure to take or destroy the document right away so no one else can see it.

Why Not Just Use Email?

You might wonder, “Why fax when I can just email my documents?” It’s a good question—but email isn’t always the best choice for sending sensitive or important files. Here’s why:

1. Email Accounts Can Be Hacked

If someone gains access to your email, they could also access any documents you’ve sent or received. This can lead to serious problems, especially when sending private or sensitive information.

2. Most Emails Are Not Fully Secure

Even if your account is safe, the content of your email might not be. Most email providers don’t fully encrypt messages and attachments, which means someone could still intercept them.

3. People Are Cautious About Emails

Because of the rise in scams and malware, people often delete or ignore emails from unknown senders. If you send an important document this way, there’s a chance it might be missed or marked as spam.

4. Large Files Can Be a Problem

Emails with large attachments may fail to send, or take up too much space in the inbox. This can delay communication or cause issues if you’re in a hurry.

5. No Proof of Delivery

Emails usually don’t offer confirmation that your message was delivered or opened. With faxing, especially through an online fax service, you’ll often receive a notice when your document has been successfully sent.

6. Better Organization

Using a fax service can help keep your documents more organized. Instead of mixing them with your regular emails or cloud storage, you can manage everything in one place.

How Secure Are Online Fax Services?

Online faxing is both safe and easy to use. Services like eFax use encryption to protect your documents while they’re being sent. When someone sends a fax to you, it goes straight to your eFax inbox, where it’s kept private and secure.

How to Send a Secure Fax Online with eFax

Sending a fax online with eFax is simple. Here’s how to do it in just a few steps:

Step 1: Log In to Your eFax Account

Go to the eFax website and log in using your email or fax number and password. Once you’re in, you’ll see your dashboard where you can manage your faxes.

Step 2: Start a New Fax

Click on “Compose a Fax.” Enter the recipient’s name, company (if needed), and their fax number. You can even send the same fax to up to 50 people at once.

Step 3: Add Your Files

Click on the section to upload your files, or just drag and drop them. You can upload documents in formats like PDF, DOCX, and JPG.

Step 4: Review and Send

Check your settings, add a cover page if you want, and click “Send Fax.” You’ll get a confirmation email once your fax has been delivered.

Who Still Uses Faxing Today?

Faxing is still important in many industries, especially legal and medical fields. Here’s why:

• In Legal Work: Lawyers use faxes to keep a paper trail. Faxed documents are also time-stamped and can be used as evidence in court.
• In Healthcare: Faxing meets strict privacy rules, like HIPAA in the U.S., which protects patient information. Faxing is often preferred over email because it’s more secure.

Why Use eFax? Key Features and Benefits

eFax makes online faxing fast, secure, and easy to use. Here are some helpful features:

Local and Toll-Free Numbers

Choose from toll-free or local numbers to help build trust with your clients. A local number can make customers feel more comfortable when sending you documents.

Electronic Signatures

With eFax, you can sign documents directly on your phone, tablet, or computer—no need to print them out. This saves time and avoids the cost of using separate signature apps.

Cloud Storage Integration

eFax works with cloud platforms like Dropbox, Google Drive, and iCloud. You can attach files from the cloud directly into your fax without downloading them first.

No Equipment Needed

Forget about buying or maintaining a fax machine. With eFax, there’s no need for ink, paper, or phone lines. Just log in and start faxing from anywhere.

3 Easy Ways to Fax Securely with eFax

You can send faxes using eFax in three simple ways:

1. From your computer via the eFax online dashboard

2. Using the eFax Messenger app

3. By email, just attach your file and send it to a fax number

Final Thoughts

Faxing is not a thing of the past—it’s still a trusted and secure way to send important documents. Whether you’re in healthcare, law, or any other field that handles private information, faxing gives you peace of mind that email simply can’t offer.